Submit a file
In this article
This article is relevant for:
Committee Manager, PC Secretary & support teams
- Committee Manager (CM), Twinned Committee Manager (Twinned CM), Committee Manager Support Team (CM Support Team) roles refer to TCs and SCs only
- Secretary, Twinned Secretary, Secretary Support Team roles refer to Working Groups (WG), Policy committees, and Governance committees.
Start a submission
In the list of projects, then select the one for which you wish to submit files. Clicking on the down arrow to the right of the respective project and choose the type of submission.
- The Ongoing tab shows the list of submitted documents currently received and in process within ISO Central Secretariat;
- Submissions with the Status as 'Submitted' or 'Suspended' in the Ongoing tab can be deleted by the user who made the submission. Clicking on the symbol to the right of the respective project, opens a drop-down menu from which you can choose 'Delete'.
- The Completed tab shows the history of submitted documents which are no longer in process within ISO Central Secretariat (e.g.: out for DIS ballot, published, etc.).
|Type of submission||Stages allowed|
|Submit committee draft (for editorial comments) - CD||[10.99:30.99] excluding 20.98 and 30.98|
|Submit draft (for enquiry ballot) - DIS||[30.99] [40.93]|
|Submit final draft (for approval ballot or publication) - FDIS/PROOF||[40.99] [50.92]|
|Submit final document (publication stage only)||[50.60:60.00] excluding 50.92 and 50.98|
|Submit translation||[10.99:95.92] excluding 20.98, 30.98, 40.98 and 50.98|
|Submit corrections to a published document||[60.60:95.92]|
|Submit technical corrigendum||[50.60:95.92] excluding 50.98|
|Proceed to PVD||[30.60][40.60][50.60]|
|Return of proof||[50.20], please see the clause 3.1 for more details|
|Contact ISO/CS||At any stage|
The first step of the submission process is to select the language of the files you submit. By default, English is selected. If a translation is to be provided separately at a later stage, please indicate the languages in the Translation to follow option.
By clicking on “ Cancel”, you can cancel the current submission without any saving. The option “Save & Quit” suspends and saves the current submission. The submission status turns to “suspended” in the list of the ongoing submissions. You can resume this submission directly by selecting the option "Resume submission of ...".
The Mandatory files table shows the list of all expected mandatory documents required for your submission. By default graphic is selected. If your document doesn’t contain graphics, please correct the information “With graphics” for “no”.
Requirements for files to be submitted to ISO/CS are specified in the article Files requirement per stage (see link to the article at the bottom of this page).
You have two options to submit your files: option 1: Add a file one by one; option 2: Add your files in a zip.
Option 1: Add a file one by one
To add a file one by one select the option Add a file. On the next screen you need to select the type of file you wish to submit.
| Type of files
| Text files
|| - Reference copy (complete PDF-file which includes drawings)
- Revisable file (e.g. the following formats: MS-Word, HTML (see note below), SGML, WordPerfect etc.)
| Graphic files
||- If graphic files are submitted or are part of the submission. The following formats are accepted: .dwg, .dxf, .ai, .eps, .svg, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .vsd, .vsdx, .cdr, .png, .tif and .jpeg|
| Administrative files
|| - Explanatory report (i.e. ISO Form 8A, preferably in PDF format)
- Report of voting (i.e. ISO Form 13 + Annex A + Annex B, preferably in a single file and in PDF format)
- Letters and other files containing administrative information
|Others|| - Inserts (for example programming languages)
- Abstracts (HTML only)
HTML files can only be added using the option 1: Add a file. They cannot be submitted in zip format.
«HTML file» option is only available for JTC 1 and TC 184
Select the file you wish to submit from your local environment or from a location on the ISOTC server and click on AddAccording to file extensions, predefined options (language and type) are proposed. You have to confirm or modify as appropriate.
Once a mandatory file has been added, this one is shown with a green tick in the mandatory files table.
Option 2: Add a zip file
Select the file you wish to submit from your local environment or from a location on the ISOTC server and click on Add
When you have finished your submission, a summary is displayed which allows you to review and, possibly, modify any information entered in the previous steps.
All mandatory files must be ticked to be able to finish your submission.
In the Information to ISO/CS: text box, you may provide relevant information for the processing of the submitted files (e.g. about a meeting planned which requires attention to ensure that a ballot closes before a certain deadline, requirements for a special treatment, that a document had been prepared by another organization and should not to be edited, that the standard is based on another existing standard (adoption), TC 145 symbols to be approved, that patents apply to the standard, requests for special publication media, e.g. CD-ROMs, etc.)
After having carefully reviewed that the submitted files as well as any additional information provided are complete, click on Submit to ISO/CS to initiate the submission.
The status of the submission at this stage is identified as Submitted. After the ISO Central Secretariat has started processing the submission status will change.