Ballot overview
In this article
Please note
- Committee Manager (CM), Twinned Committee Manager (Twinned CM), Committee Manager Support Team (CM Support Team) roles refer to technical committees and their sub-committees only.
- Secretary, Twinned Secretary, Secretary/Convenor Support Team roles refer to Working Groups (WG), Policy committees, and Governance committees.
Ballot home page
Ballots is split into six main sections:
- Committee Internal Balloting (CIB)
- Working Group Consultation
- DIS/FDIS Balloting
- Systematic Review Balloting
- Withdrawal Consultation
- Votes to all members
Click on the title of each section to open the ballots of the corresponding type. 
General navigation
All ballot instances have the same navigation principle: Different tabs show you the ballots depending on different criteria. By default, you will be directed to the All open tab which shows all ballots that you have access to that are open for voting:
Please note
All columns in the Home Screen are sortable. By clicking on the column heading the column will be sorted. Clicking a second time will reverse the sort.
Sorting applies to all ballots currently found (the number indicated on top of the ballot list) and not only to the ballots displayed on the current screen. Therefore, a ballot may disappear from the 20 listed due to the sorting
The tabs at the top of the page have the following functions:
| Tab | Description |
| All mandatory | Displays all ballots for committees where your NSB is a P-member independently to the fact that the voter has already voted or not |
| Vote required | Displays all ballots for committees where your NSB is a P-member and has not yet voted |
| All open | Displays all ballots on which you can vote or submit a comment. |
| New last 2 weeks | Displays all ballots which were opened within the last 2 weeks |
| Closing in 2 weeks | Displays all open ballots which will close during the next 2 weeks. |
| Closed last 2 weeks | Displays all ballots which closed during the last 2 weeks. |
| Search | Opens the search screen which allows to search with user defined values |
Searching for ballots
To initiate a search, click on Search after having entered the search parameters. To clear the screen and remove search parameters, click on Reset.
The Search screen allows to enter or to select parameters in the following search fields:
| Search Fields | Explanation/Function of the fields |
| Type | Type of ballot, for example CIB, CD, DIS, FDIS, WDRL etc. Depending on the ballot instance you are accessing, the type of ballot displayed will match the ballot instance. For example, you cannot search for an FDIS ballot from the SR ballot instance. |
| Status | Ballot status (Open/Closed) |
| Ref/Title | Ballot reference number or document title element. Note: A search by reference or title is a free text search that matches in any part of the ballot reference number or the title (e.g. searching for "smit" will match "smith"). |
| Committee | Only those committees to which your profile is registered will be displayed. |
| Start date | Specifies that the date in the range between "From" and "To" is an opening date |
| End date | Specifies that the date in the range between "From" and "To" is a closing date |
| From | Range start date |
| To | Range end date |
Ballot details
From the search screen, click on the ballot reference to open the ballot details screen:
This will open the Ballot details screen:
The ballot contains tabs with the following information:
| Tab | Description |
| Information | Shows the ballot attributes, the reference documents or hyperlinks, questions and votes |
| Result | Shows the ballot result with the number of answers for each question and the comments received. Includes a link to download the results and access to Post-voting decision tool. (only accessible on closed ballot) |
| Participation | Shows the list of members who are participating in the ballot. |
| Audience | List the complete ballot audience, i.e. the people assigned in voting roles effective on the particular ballot. This tab is only visible to the Committee Manager, PC Secretary and their support teams (ballot owner) |
Tools Menu
The tools menu provides shortcuts to access different functions of the Ballots application:
Within the Tools menu there are the following options:
| Tools menu | Description |
| Balloting Portal | Electronic balloting Portal start page. |
| Open Ballots | Direct link to the All Open tab. |
| Search | Direct link to the Search tab |
| ISOTC Committee areas | Direct link to the ISOTC server (eCommittee) |
| Commenting Template | Link to the Commenting template |
| Comment Collation tool | Link to the Comment Collation Tool |
| Manage my roles | Displays all the roles of the user. Roles can be disabled temporarily and re-enabled. |