Writing resolutions

Examples of well written resolutions

The notes in this document are directed at the Committee Manager and do not form part of the resolutions.

Resolutions are taken to record major decisions where support from the committee or a vote is needed. Try to limit the number of resolutions and use minutes to record other decisions.

Numbering of resolutions

The committee is free to choose how to number the resolutions, common examples are:

By date - Resolution 1 2027-07

By location - Resolution 12 Lyon, France May 2027

By consecutive numbers - Resolution 4.

Approving a liaison with another committee

Resolution 4

ISO/TC XX resolves to create an internal liaison with ISO/TC YY, (and invites TC YY to reciprocate). TC XX designates Ms. Jane Doe as Liaison Representative.

NOTE: The TC XX CM shall provide the full contact details of the Liaison Representative to ISO/CS.

Confirming/Disbanding liaisons with another ISO or IEC committee

Resolution 7

Having reviewed its liaisons with other ISO/IEC committees, ISO/TC XX confirms that its internal liaisons with other ISO/IEC committees are still valid and necessary. All Liaison Representatives are confirmed.

Resolution 10

Having reviewed its internal liaisons with other ISO committees, ISO/TC XX resolves to terminate its liaison to ISO/TC YY.

Creating a new liaison with organization XYZ

Resolution 2026-07

Noting the request from organization XYZ (N Document Number) and the confirmation by ISO/CS that XYZ meets the eligibility criteria, ISO/TC XX agrees to establish a Category A Liaison with organization XYZ.

The Liaison representative is XX

NOTE 1: TC XX shall provide the full contact details of the Liaison Representative to ISO/CS

NOTE 2: Please see ISO/IEC Directives Part 1, clause 1.17 for procedure and criteria. Also note that Liaison requests must specify each TC and SC that the external organization wants to liaise with. Ensure that the eligibility criteria have been checked against clause 1.17 of the ISO/IEC Directives Part 1 by ISO/CS before passing a resolution to approve the liaison.

Approving a Strategic Business Plan

Resolution Paris 6/2027

ISO/TC XX decides to adopt its revised Strategic Business Plan available in document ISO/TC XX N xxx with corrections as discussed during the plenary meeting and requests its secretariat to transmit the final version to ISO/CS for uploading to ISO.org.

[Note: All ISO committee strategic business plans are available at www.iso.org/bp ]

Establishing a new working group

Miami Resolution 12

ISO/TC XX resolves to establish a new Working Group, titled “Give the Title of Working Group”, to develop the approved project ISO/TR 12345 and appoints Mr. John Doe as Convenor for a period of 3 years. The Member Body of the Convenor has confirmed the nomination.

The next meeting will be on YYYY-MM-DD.

Note: the 1st WG meeting shall be held within maximum 12 weeks after its creation

Note 2: establishing a new WG to deal with a new work item proposal is usually part of the NP ballot

Appointing a WG Convenor

Resolution Paris 5/2027

Considering the results of the call for candidates circulated as doc N xxx, ISO/TC XX agrees to extend the mandate of Dr. X for the next 3 years 2027-2029. The member body of the Convenor has confirmed the nomination.

Resolution Milan, 7/2026

Considering the results of the call for candidates circulated as doc N xxx, ISO/TC XX thanks Dr. X for her valuable contribution as Convenor in the work of WG n and appoints Dr. Z as new Convenor of WG n for the next 3 years (20XX- 20XX).

PWI registration

ISO/TC XX, based on Doc N xxxx, decides to register a Preliminary Work Item on [subject area].

Title:

Scope:

Justification:

Responsible WG/AHG:

Other information:

Project Leader: full name, e-mail

Project Editor (optional): full name, e-mail

Starting a revision/Amendment

Resolution 1-2027

Considering the proposal circulated in doc N xxx, ISO/TC XX decides to revise/amend ISO 12345:2017 "Title".

TC XX, considering xxx, decides to revise/amend ISO 12345:2017:

Project Leader: name and e-mail
Project Editor (optional): name, e-mail
TC, SC, WG in charge: number
the current scope is confirmed/is significantly changed
the project is starting at stage: (20.20,30.00, 40.00)

Stability period for the existing standard: n years

Project plan (target dates):

WG meetings (if any):
Circulation of first WD (20.20) (if any):
Circulation of CD (30.20) (if any):
Submission of DIS (40.00):
Submission of FDIS (50.00) (if any):
Publication:

These UN Sustainable Development Goals (SDGs) are supported: x, y.

Using the Online Standards Development platform:

OSD option: yes/no
OSD starting material: blank document/existing MS Word file/previous edition

P-Members are invited to appoint experts to contribute to the project development.

Note 1: if the revision/amendment results in a significantly different scope, 2/3 majority of voting P-members is required to approve the new project.

Note 2: the NP ballot is not required for the revision or amendment of an existing standard, provided that the committee passes a resolution containing the following elements:

- statement confirming that the scope remains unchanged or is to be modified;

– target dates for the project;

– update of the stability date;

– name of the Project Leader;

– Working Group to which the project is assigned. The committee must also launch a call for experts.

Scope modification

Resolution 4/2026

ISO/TC XX/SC XX decides to add to ISO/DIS 12345 a new Clause 5 “Marking”, modifying the scope as follows: … …

The Project Leader XXXX is asked to prepare the modified document by YYYY-MM-DD..

Review decisions

2028/TC XX/SC XX Resolution 4

ISO/TC XX notes the review results on ISO/TS 12345:2020 in N xxxx and resolves to confirm this document for an additional five years.

Next meeting details

Resolution 1011

ISO/TC XX approves the dates of November 18-20, 2028 for the 47th TC XX Plenary meeting. TC XX accepts with appreciation the German delegation’s proposal to have the meeting hosted by DIN in Berlin, Germany.

TC XX notes with appreciation the Russian delegation’s tentative offer to host it in 2029 and the Brazilian delegation’s offer to host it in 2030.

Optional: ISO/TC XX would like to thank the host, NSB and XX for hosting the 46th meeting and for the support provided, which resulted in a successful and enjoyable meeting.

Appointment of the SC x Chair

ISO/TC XX, following the nomination by the SC XX Secretariat XXX, decides to appoint Mr/Ms /Prof, XXX as Chair of ISO/TC XX/SC XX for a period of XX years (maximum 6 years, up to a cumulative maximum of 9 years)..

Appointment of an ISO/TC XX/SC Chair elect

Following the nomination by the SC XX Secretariat, ISO/TC XX agrees to appoint Mr/Ms/Prof. as Chair-Elect of ISO/TC XX/SC XX for a period of one year, starting on XXX-XX-XX (up to 1 year before the end of term of the exiting Chair).

Change of document type

ISO/TC XX agrees to progress ISO XXX as a TS/PAS because the technical content is acceptable but not sufficiently mature for an IS/TS. ISO/TC XX intends to submit the updated text for formal DTS/PAS ballot by (insert target date YYYY-MM-DD).

Resolutions by correspondence

Note: A resolution taken by correspondence (CIB) needs to include the same information as if it was taken in a meeting.

Example:

"Do you accept draft Resolution No 387?

Revision of ISO 16055:2022 -

ISO/TC 126 decides to revise ISO 16055:2022 "Title".

TC 126, considering the proposal circulated in doc N 158, decides to revise ISO 16055:2022:

the current scope is significantly changed
the project is starting at stage: 30.00
Project Leader: Anna Milanova e-mail@org.org
Project Editor (optional): Metodi Rossi e-mail@address.com
TC, SC, WG in charge: TC 126/WG 12

Stability period for the existing standard: 3 years