Export document in Word or HTML

This article is relevant for:

LEADER, AUTHOR, OSD COMMENTER, OSD VOTER

IMPORTANT NOTE:

The Word (DOCX) export is made available to Standards Developers as a reference document throughout the Standard Development process but it is in no way an official version and it should not be used to validate the format/layout of the document.

The format and layout of the document is managed by the ISO/CS Internal Team and is done during Enquiry and Approval stages.

Export document in Word (DOCX) or HTML

Step 1: Select the format to be downloaded

To download/export a Word (DOCX) or HTML version of the online document:

Go to the TOOLS menu and click on the Other actions dropdown
Select Preview, and click on either DOCX or HTML

Note: The option to download DOCX or HTML is available at all project stages.

Step 2: Access downloaded file

A green Download status message is displayed once the document is ready for download.
Click on the Download status message to save and download the file.
Once downloaded, click on the New download available icon of your browser to access the downloaded file.

NOTES:

Export of locked clauses

If certain clauses in the document are locked, they will not be updated with the latest changes during export. As a result, the exported document may not reflect the most recent modifications made to those clauses. To ensure the exported version contains the latest content, unlock all clauses before exporting the document.

Export of track changes and comments

Track changes and comments are NOT exported in the Word document.

Mixed lists

Lists which contain a combination of both numbered and unnumbered formats at different list levels CANNOT be exported. It is only possible to use either entirely numbered or entirely unnumbered lists . Please refer to Working with lists in the OSD for more information.

Step 3: Word (DOCX) exports — Update table of content

The page numbers in the Table of contents of the exported DOCX file is not updated automatically. To update the page numbers:

Go to the Table of contents
Click on the Update Table button
Select the radio button for either Update page numbers only or Update entire table
Click on the OK button

Known differences in Word Export

A. Issues with large images or very long formulae in print layout

In some cases, very large images or long formulae may not display correctly in the Word export when viewed in Print Layout. After downloading the file, you can view and edit the full content by switching to the Web Layout view in Word.

B. Formatting of subscript and superscript in Terms

When PDFs are generated from OSD, all Terms are automatically displayed in bold, including letters, numbers, symbols, and any superscript or subscript characters within the term.

When exporting to Word, bold formatting may not always appear consistently for superscript or subscript characters inside a Term. This does not affect the final publication output. The content will display correctly in the published document, and manually applying Bold formatting is not required.

C. Exporting errors

OSD exports may fail if the document contains errors in the XML content. This can happen when certain elements are copied and pasted from external sources into the document.

If an export fails, run the Content Quality Check (Document Structure Check) to identify any structural issues that may prevent the export. If you do not have permission to run the quality check, contact your Committee Manager or Project Leader.