Add, modify & delete references in the normative references & bibliography clauses

This article is relevant for:

Authors

Reference to ISO/IEC/CENELEC standard

The clauses 2 Normative references and Bibliography are added to every document automatically and are not editable.

They list of normative and bibliographic references are automatically populated when a reference is added in the document:

Normative references:

The list shows first the reference to ISO standards, then IEC and finally CCMC.
Within each organization, the reference are listed in numerical order

Bibliographic references:

The references are ordered as they appear in the text for all organizations.

IMPORTANT:

In OSD, it is not possible to add references manually into the Bibliography that are not mentioned in the text, and this is intentional. We are aware that this practice has been followed in the past, but it is not something that we wish to perpetuate in the OSD. The OSD comprises new tools and solutions that allow us to make specific checks that were not possible before. One of the functions of the tool is to give a clear indication of why contents are there and what they refer to.

Following the principle that standards should be clear, precise and unambiguous, we expect users to be able to understand why a reference document is listed in the Bibliography. The citation in the text does not need to be more complicated than a simple phrase stating: “Further information on the subject can be found in the following documents: References [X],[Y] and [Z]”. Even in the case of research papers, these can be mentioned in the Introduction so that the user understands the context and why they are listed in the Bibliography.

To reference an external document (ISO/IEC/CEN/CENELEC standard, other standard or book/journal reference) in the document:

Place the cursor in the appropriate place. Go to the REFERENCE tab, click on Link to reference and select either Normative reference or a Bibliographic reference.

Search and select an ISO/IEC/CEN/CENELEC standard by filtering and searching from the standards catalogue
OR
Search and select from an Existing reference (that has been referenced elsewhere in the document

Please note

ISO, IEC, CEN and CENELEC standards can be added by searching and filtering in the standard catalogue.
Standards from other sources or book/journal references have to be typed in manually.
You only have to add a reference once, you can then reuse it in other places of your document by choosing Select existing.
The clause: Normative references cannot be deleted.
For normative references, the standard reference text will be inserted in the text.
For Bibliographic references the [number] of the reference will be added automatically.
In addition, since version 3.1.0 of OSD platform, bibliographic references of ISO, IEC, CEN, and CENELEC and Oher standards will also include the label of the reference. Bibliographic references of type "Other" will only include the reference number

Reference to other standard

To add a reference to another standard, select the reference type Other standard. The reference will be added automatically to the Normative reference clause or Bibliography.

Other reference (books, journals, websites)

For books, journals or websites, simply provide the title of the reference. The title will be automatically added to the Normative reference clause or the Bibliography.

Modify references

To modify a normative reference: go to the Normative references clause. To modify a bibliographic reference, go to the Bibliography clause:

Click on the Delete icon next to the reference
Click on the Continue button in the pop-up message that appears
Select the clause or sub-clause where it is referred and click on the Replace button
Now choose a new reference to replace the existing one, click on the Select button, and then click on the Replace button
Click on the Close button.

Delete references

To delete a normative reference: go to the Normative references clause. To delete a bibliographic reference, go to the Bibliography clause:

Click on the Delete icon next to the reference
Click on the Continue button in the pop-up message that appears
Select the clause or sub-clause where it is referred (one-by-one) and click on the Delete button
Now click on the Delete reference button