Self-register to sessions
In this article
Rules for session registration
Only confirmed (registered) meeting participants can self-register to sessions. Session registration can be done when the:
- Meeting status is: Registration open, Registration deadline, or Ongoing AND
- Session start date and time is in future
Please note
Registration to sessions is not possible if:
- The participant’s registration status at the level of the meeting is not Confirmed (not registered yet, registration is cancelled, registration status is Pending or Disapproved) OR
- Meeting status is Confirmed or Closed or Cancelled OR
- Session start-time is in the past OR
- Session is closed (session end time is in the past)
Session attendance types
Participants can register to a session as "Face-to-face" participants or as "Virtual" participants depending on the type of session, and type of attendance of the participant at the meeting level
- Participants registered as Face-to-face participants at the meeting level can register to sessions as Face-to-face participants or as Virtual participants
- Participants registered as Virtual participants at the meeting level can only register to sessions as Virtual participants
Meeting type | Meeting attendance type | Session type | Sessions attendance type |
---|---|---|---|
Virtual | Virtual | Virtual | Virtual |
Face-to-face | Face-to-face | Face-to-face | Face-to-face |
Hybrid | Virtual | Virtual | Virtual |
Hybrid | Virtual | Face-to-face | Cannot register as session is face-to-face whereas participant is registered virtually at meeting level. |
Hybrid | Virtual | Hybrid | Can only register Virtually Cannot register as face-to-face at session level, as participant is registered Virtually at meeting level. |
Hybrid | Face-to-face | Virtual | Virtual |
Hybrid | Face-to-face | Face-to-face | Face-to-face |
Hybrid | Face-to-face | Hybrid | Can register either as Face-to-face or as Virtual participant. |
This means that in Hybrid meetings
- participants registered as Face-to-face participant at the meeting level can register to:
- Face-to-face only sessions as Face-to-face participant
- Virtual only sessions as virtual participant
- Hybrid sessions: as either Face-to-face participant or virtual participant
- participants registered as virtual participant at the meeting level can register to:
- Virtual only sessions as virtual participant
- Hybrid sessions: as only virtual participant
Important: Virtual participant (at meeting level) cannot register to Face-to-face sessions at all. Also, they cannot register as Face-to-face participant in hybrid sessions.
Self-register to one session at a time
- Go to a meeting that you can register to and follow the steps to self-register to the meeting
- Go to the Sessions and events tab
- Review the list of sessions (and social events) available and click on the relevant button to register to the sessions:
- For sessions of type: Face-to-face, click on the Register face-to-face button
- For sessions of type: Virtual, click on the Register virtual button
- For sessions of type: Hybrid, click on the Register dropdown and select the appropriate option (Register face-to-face or Register virtual)
Please note
If you are registered as a virtual participant at the meeting level, you will not see the Register face-to-face option for sessions of type: Face-to-face or Hybrid
Self-register to multiple sessions simultaneously
- Go to a meeting that you can register to and follow the steps to self-register to the meeting
- Go to the Sessions and events tab
- Select the check boxes next to relevant sessions that you want to register to and select the (bulk) registration buttons available at the top
- To register as a face-to-face participant for relevant sessions, select only sessions of type: Face-to-face and/or sessions of type: Hybrid, and click on the Register face-to-face button
- To register as a virtual participant for relevant sessions, select only sessions of type: Virtual and/or sessions of type: Hybrid, click on the Register virtual button
Please note
The buttons for multiple session registration (bulk registration) will be displayed only when the appropriate session types have been selected. For instance:
- Selecting a session of type: Face-to-face and a session of type: Virtual will not display the bulk registration buttons
- If you are registered as Virtual participant at meeting level, selecting a sessions of type: hybrid, will only display the bulk registration button for virtual registration
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Cancel session registration (unregister) one at time
- Go to the Sessions and events tab of a meeting you are already registered to
- Review the list of sessions (and social events) that you are registered to, and click on Unregister button to cancel registration to the particular session
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Cancel multiple session registrations (bulk unregister)
- Go the Sessions and events tab of a meeting you are already registered to
- Select the check boxes next to relevant sessions that you want to unregister from
- Click on the Unregister button available at the top
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Please note
If you select one/more sessions you are registered to already, and one/more sessions you are not registered to yet, the bulk option to "Unregister" will not be available.