Create CD ballot
In this article
This article is relevant for:
Committee Manager, PC Secretary, & support teams
- Committee Manager (CM), Twinned Committee Manager (Twinned CM), Committee Manager Support Team (CM Support Team) roles refer to technical committees and their sub-committees only.
- Secretary, Twinned Secretary, Secretary/Convenor Support Team roles refer to Working Groups (WG), Policy committees, and Governance committees.
Create a CD ballot
- The procedure is the same for DTR, DTS and DPAS. You will need to select the right type of ballot, then you select the associated project and the DTR, DTS or DPAS ballot will be created using a template.
To create a new Committee Draft (CD) ballot, click on New Ballot and in the drop-down menu select Committee Draft or Committee Draft (ISO/IEC JTC1) depending on the committee you want to create the ballot for.
This will launch a 4-step wizard that will help you creating the ballot
1 Committee selection
Select from the drop-down list the committee for which you wish to create the ballot .
the drop-down list will only display committees for which you are registered as Committee manager, PC Secretary, and/or in a support team role in the Global Directory.
After the selection of the committee, the screen will automatically refresh to allow you to select the project to which the Committee Draft is related (this field is mandatory).
Select the project from the drop-down list :
The drop-down list is driven by data taken from ISO Projects database. If you cannot find your project in the list, please contact firstname.lastname@example.org
2 Ballot information
This step allows you to enter the ballot's metadata, i.e. ballot reference, start date and end date. Fill in all the required fields.
The system proposes by default a 2-month duration for the ballot, but you are free to modify it
|Reference||Ballot reference or document title.|
|Start date||Vote opening date|
|End date||Vote closing date|
|Notes||Any notes relevant to the ballot.|
Click on Next
3 Questions and answers
This step displays the set of questions and answers that will be proposed during the ballot. Since the CD ballot is based on an ISO template for the questions and answers, you cannot change any of them.
Click the Create button to move to Step 4.
Note that until you click the Create button, you can go back in the process anytime by clicking the Previous button to modify the ballot data.
4 Reference document
This step allows you to add any reference document(s) to the ballot or any other link to useful resources.
The balloting portal does not automatically create N-documents on ISO Documents.
It is therefore recommended to first upload the relevant N-Documents for the ballot onto Documents platform, then download the N-document and attach it to the ballot.
Open the function menu next to Reference document and links and select: Add new reference document.
Select the file to be added from your desktop and click on Upload.
The CD ballot has been successfully created, with the reference document and will open automatically on the defined Start date. Click on the Finish button to terminate the wizard.