Permission levels in Documents application

This article is relevant for:

All users of the Documents platform

Users are registered in the Global Directory (GD). Depending on the role assigned in the GD, the following permissions will be granted in Documents.

Permission levels for International and Regional committees

Permission level	GD role (if not specified, applies to both ISO and CEN)	What can (s)he do
Contributor	Chairperson (of the current committee) Committee Managers/convenors/support teams/chairpersons/secretaries of parent/children/peer groups Vice Chairperson Chairperson support team Committee Member Document Monitor Liaison Representatives Observer CEN Sector rapporteur ISO Voter ISO Ballot monitor	Preview all committee documents - except under the Administration folder Download documents Upload documents in the Member area folder Browse the members list Send emails to members Browse the mail archive Search and save searches
Manager	ISO Committee Manager (CM), Twinned CM, CM Support team WG Secretary, Twinned WG Secretary CEN Secretary CEN Secretary Support Team CEN Assistant Secretary Convenor, Twinned Convenor Convenor Support team PC Secretary PC Secetary Support team Technical Program Manager	All the above and: Upload documents within all the folders of the committee View the Administration folder Publish documents Browse parents, children, sisters’ committees Add versions, replace and withdraw documents Move documents Export list of members View past document versions View history (audit) of a document Browse the access list
Reader	National Secretary* National Secretary support team* National Chairperson* National Committee member* * of mirroring committee	Preview and download mirrored committee documents (located in General, Meetings, Decisions, Projects folders only) Preview and download Ballots documents Download documents Search documents ~~Browse the members list~~ ~~Send emails to members~~ ~~Browse the mail archive~~

Permission levels for National committees

The configuration of permissions in National committees may differ for each National Standardization Body (NSB). Should you wish to know the permissions configured in your National committee, please contact your NSB.

What only managers can see

Committee home page

Only Managers (see table above) can see these elements in the committee home page

Full member list
Administration folder

Document online reading

Only Managers (see table above) can see these elements in the committee home page

Document action buttons (top left) (in this example, edit metadata, move to clipboard and withdraw)
History (document audit)
Download original document

Who can see what?

Managers (see table above)

Can see all the content in all folders including the Administration folder and all the content in the Member area folder
Can upload content in any folder except the Mail archive folder
Notify/publish and delete content in status To be notified
Withdraw content in status Available
Un-withdraw content in status Withdrawn
See all content in all folders
Can send a message to the committee members (Email to members)
Can see the history menu that shows the audit of documents

Committee members/experts/delegates/observers

do not have access to the folder Administration folder
Can only upload content in the Member area folder
See content in the Member area folder
See content in all folders except the Administration folder and content uploaded by other people in the Member area folder
Can send a message to the committee members (Email to members)

Who is notified?

When sending a notification from SD Documents (email to members or publication of a new document) all the audience listed in the Member list automatically is sent a notification.

Please note

Please keep our systems safe. Never share your user name and password with others!

Disbanded groups

Committees that were disbanded after their migration to ISO Documents are accessible by Committee Managers/convenors/support teams/chairpersons of parent/children/peer groups. Access to documents of committees that were disbanded before the introduction of ISO Documents are to be requested directly to the international helpdesk team.