Add meeting to calendar

In this article

Add meeting to calendar

Meeting Time zone

This article is relevant for:

Permission level: Participants (confirmed attendees)

Add meeting to calendar

As a confirmed meeting attendee, you can now add the meeting to your personal calendar

1  Go to the overview page

Once your registration to a meeting is confirmed, go to the meeting Overview page in the Meetings application

2 Add meeting to calendar

Click on the Add to calendar button

3 Open the downloaded .ics file

Open the downloaded .ics file from your browser

4 Save the file in your personal calendar

Please note

  • The above implies that, in case you are registered by a meeting participant approver, or in case your "pending" registration for a WG meeting (in status Registration deadline or Ongoing) is confirmed by a meeting organizer, you will be required to go to the meeting in the Meetings application to add the meeting to your calendar. 
  • In case of any changes in the meeting period or meeting location, you need to either:
    • re-download the .ics file from the meetings Overview page in the Meetings application, and also delete the old meeting from your personal calendar)
    • manually update the meeting information in your personal calendar 

Meeting time zone

All meetings with a start time and end time must have a time zone specified by the Meeting organizer. This can be viewed in the Period card of the meeting Overview page.

Clicking on the Timezones button in the My meetings, All Meetings, or Period card in the the meeting Overview page displays the start time of the meeting in three time zones:
  • As selected by the Meeting organizer
  • In GMT (UTC+00:00)
  • User’s local time zone (as per the device the user is logged in from)

Adding the meeting to calendar will add the meeting in the user's local time zone (as per the user's device

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