Add meeting to calendar
This article is relevant for:
Permission level: Participants (confirmed attendees)
Add meeting to calendar
As a confirmed meeting attendee, you can now add the meeting to your personal calendar
1 Go to the overview page
Once your registration to a meeting is confirmed, go to the meeting Overview page in the Meetings application
2 Add meeting to calendar
Click on the Add to calendar button
Two options are available:
- Download meeting ICS file - allows to import the meeting calendar for the specific meeting you are registered to into your personal calendar client.
- Add to your calendar feed - allows to import the meetings calendar for all meetings and sessions you are registered to (since last 120 days).
You can either:
3 Open the downloaded .ics file
Open the downloaded .ics file from your browser
4 Save the file in your personal calendar
Or you can:
5 Copy the link
Press on the copy link and then:
- Go to your calendar and click on the 3 buttons
- Click on "Add"
- Select "From Internet"
- Enter the copied link in the "New Internet Calendar Subscription" field and click on "OK"
- Your calendar is updated and it now displays the meetings and sessions you are registered to
Please note
The above implies that, in case you are registered by a meeting participant approver, or in case your "pending" registration for a WG meeting (in status Registration deadline or Ongoing) is confirmed by a meeting organizer, you will be required to go to the meeting in the Meetings application to add the meeting to your calendar.
- For the Download meeting ICS file option - in case of any changes in the meeting period or meeting location, you need to either:
- re-download the .ics file from the meetings Overview page in the Meetings application, and also delete the old meeting from your personal calendar) -OR-
- manually update the meeting information in your personal calendar
- For the Add to your calendar feed option - any changes made to the meetings/sessions will automatically update your calendar feed.
Meeting time zone
All meetings with a start time and end time must have a time zone specified by the Meeting organizer. This can be viewed in the Period card of the meeting Overview page.
- As selected by the Meeting organizer
- In GMT (UTC+00:00)
- User’s local time zone (as per the device the user is logged in from)
The meeting card display only appears for meetings held within the same day. Multi-day meetings do not have the meeting card displayed.
Adding the meeting to calendar will add the meeting in the user's local time zone (as per the user's device
