Register participant to meeting
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This article is relevant for:
Permission level: Meeting Participant Approver (MPA)
Register participant to meeting
To register a participant who will represent your organization/committee to a meeting, you first need to search for the meeting and then access the meeting details page.
1 Initiate the registration process
To register a participant for a meeting, go to the attendance list of the meeting and click on Register a person
2 Search and select the person you would like to register
Enter the name or the email address of the person you would like to register
If you cannot find the person you are looking for, contact your User Administrator and ask them to create an account for the person in the Global Directory or contact firstname.lastname@example.org
Once the person has been added to the Global Directory, restart the registration process and search for the person by entering his/her name or email address.
3 Complete the registration details
The registration form contains the following fields:
|Participant||This is the name of the participant as it appears in the Global Directory||To update this information please contact the National User Administrator of the person|
|Meeting||This is the meeting reference||-|
|Representing||By default this will be the organization/committee which you represent as MPA. If you are MPA for two organization/committee, you can choose which entity the participant will represent.||A participant can only represent one organization or committee to a meeting|
|Head of Delegation (HoD)||If the participant is Head of Delegation, please indicate this here. Otherwise, live it blank.||The field Head of Delegation applies only to delegations of TC/SC meetings|
|Invitation letter required||Indicate if the participant needs an invitation letter to enter the country in which the meeting is taking place||This field is only applicable for Face-to-Face meetings|
|Arrival date||Enter the participant arrival date. This information is important for logistical reasons||This field is only applicable for Face-to-Face meetings|
|Departure date||Enter the participant departure date. This information is important for logistical reasons||This field is only applicable for Face-to-Face meetings|
|Attendance type||Indicate if the participant will attend the meeting physically (Face-to-Face) or virtually||This field is only applicable for Hybrid meetings|
The field Representing is mandatory. All other information can be completed at a later stage.
Invitation letter process
If you have indicated that your delegate requires an invitation letter, please ensure the delegate passport information is up to date on its My Profile page.
Please note that there is no automatic process for issuing or requesting invitation letter. If your delegate needs an invitation letter, it is the National Standard Body of the delegate responsibility to liaise with the host national standard body to take necessary actions.
- For ISO meetings, please refer to ISO/IEC Directives part 1 section 220.127.116.11
For meetings carried out for a regional or national organization please refer to those applicable guidelines.
4 Finish the registration process
Click on Save to complete the registration. Each registration is displayed in the attendance list in a card format. Each card shows the following details:
- name of the participant, participant's role
- type of participation (in case of Hybrid meeting)
- whether self-registered, or registered by MPA
- the organization or committee the participant will represent at the meeting
- registration status.