Meeting notifications

In this article

Notifications for meeting status update

Notifications for meeting managment

Notifications for meeting registration

Notifications for meeting feedback

Notifications for meeting status update

Meeting status Secretariat Secretariatsof direct parent committees MC MPA Members of a structure authorized to self-register Participants already registered to the meeting)
Proposed
 (new meeting created)
X 1 - - - - -
Deleted X 1 - - - - -
Confirmed / un-confirmed - X X - - -
Open for registration X - - X X -
Registration deadline X - - - - -
Ongoing - - - - - -
Closed - - - - - -
Cancelled  X 2 X X X 2 X 2 X 2

1 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created; 2 The audience is notified only if the meeting was in status Open for Registration and Registration Deadline.

Notifications for meeting management


Reminder deadline Secretariat TPM Participant (registered to Social event)
Meeting Timeline



Reminder to confirm meeting 2 weeks before deadline X - N/A
Tasks



Draft agenda uploaded on eCommittees 4 weeks before deadlineAt deadline X X 1 N/A
Practical information uploaded on eCommittees - - - N/A
Other Working documents uploaded on eCommittees At deadline X - N/A
Minutes uploaded on eCommittees At closing date of meeting X X 1 N/A
Resolutions uploaded on eCommittees At closing date of meeting X X 1 N/A
Attendance list validated in ISO Meetings & uploaded on eCommittees At closing date of meeting X X 1 N/A
Meeting Information Update



Update of meeting period and location in status proposed - X 2 - N/A
Social events



Social event cancelled - - - X
Social event's metadata updated - - - X


1 At deadline only; 2 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created

Notifications for meeting registration


Reminder deadline MPA Members of a structure authorized to self-register Confirmed participants 
Self-registration by participant - X  X
Registration of participant by MPA - X  - X
Registration cancelled - X  - X 1
Registration disapproved/re-approved - X  - X
Reminder to register 1 week before the Registration Deadline X X  -
Reminder to assign HoD At Registration Deadline X  -  -
Change of HoD -  -  - X


1 Only if registration has been cancelled by the Meeting Organizer

Notifications for meeting feedback


Attended participants Secretary TPM
Meeting feedback (at closure of the meeting) X - -
Meeting feedback report (14 days after closure of the meeting)
X X

Still need help? Contact helpdesk Contact helpdesk