Meeting notifications
In this article
Notifications for meeting status update
Notifications for meeting management
This article is relevant for:
Permission level: All Meetings users
Related articles
For more information on Meetings application roles and permissions levels, please refer to the related article at the bottom of this page.
Notifications for meeting status update
| Meeting status | Secretariat | Secretariats of direct parent committees | MC3 | MPA | Members of a structure authorized to self-register | Participants already registered to the meeting |
| Proposed (new meeting created) |
X 1 | - | - | - | - | - |
| Deleted | X 1 | - | - | - | - | - |
| Confirmed / un-confirmed | - | X | X | - | - | - |
| Open for registration | X | - | - | X | X | - |
| Registration deadline | X | - | - | - | - | - |
| Ongoing | - | - | - | - | - | - |
| Closed | - | - | - | - | - | - |
| Cancelled | X 2 | X | X | X 2 | X 2 | X 2 |
1 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created;
2 The audience is notified only if the meeting was in status Open for Registration and Registration Deadline.
3 Meeting Coordinators (MC) only apply to ISO and CEN meetings.
Notifications for meeting management
| |
Reminder deadline | Secretariat | TPM3 | Participant (registered to Social event) |
| Meeting Timeline | |
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| Reminder to confirm meeting | 2 weeks before deadline | X | - | N/A |
| Tasks | |
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| Draft agenda uploaded on Documents | 4 weeks before deadline (Prepare agenda for forthcoming meeting) At deadline (Submit agenda) |
X | X 1 | N/A |
| Practical information uploaded on Documents | - | - | - | N/A |
| Other Working documents uploaded on Documents | At deadline | X | - | N/A |
| Minutes uploaded on Documents | At closing date of meeting | X | X 1 | N/A |
| Resolutions uploaded on Documents | At closing date of meeting | X | X 1 | N/A |
| Attendance list validated in ISO Meetings & uploaded on Documents | At closing date of meeting | X | X 1 | N/A |
| Meeting Information Update | |
|
|
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| Update of meeting period and location in status proposed | - | X 2 | - | N/A |
| Social events | |
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| Social event cancelled | - | - | - | X |
| Social event's metadata updated | - | - | - | X |
1 At deadline only;
2 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created
3 Programme Managers (TPM) only apply to ISO and CEN meetings.
Notifications for meeting registration
| |
Reminder deadline | MPA | Members of a structure authorized to self-register | Confirmed participants |
| Self-registration by participant | - | X | X | |
| Registration of participant by MPA | - | X | - | X |
| Registration cancelled | - | X | - | X 1 |
| Registration disapproved/re-approved | - | X | - | X |
| Reminder to register | 1 week before the Registration Deadline | X | X | - |
| Reminder to assign HoD | At Registration Deadline | X | - | - |
| Change of HoD | - | - | - | X |
1 Only if registration has been cancelled by the Meeting Organizer
Notifications for ISO meeting feedback
Please note
Meetings feedback only applies to ISO meetings
| |
Attended participants | Committee manager/ Secretary | TPM |
| ISO Meeting feedback (at closure of the meeting) | X | - | - |
| ISO Meeting feedback report (14 days after closure of the meeting) | |
X | X |