Meeting notifications

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Permission level: All Meetings users

Related articles

For more information on Meetings application roles and permissions levels, please refer to the related article at the bottom of this page.

Notifications for meeting status update

Meeting status Secretariat Secretariats of direct parent committees MC3 MPA Members of a structure authorized to self-register Participants already registered to the meeting

Proposed

(new meeting created)

X 1 - - - - -
Deleted X 1 - - - - -
Confirmed / un-confirmed - X X - - -
Open for registration X - - X X -
Registration deadline X - - - - -
Ongoing - - - - - -
Closed - - - - - -
Cancelled  X 2 X X X 2 X 2 X 2

1 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created; 

2 The audience is notified only if the meeting was in status Open for Registration and Registration Deadline.

3 Meeting Coordinators (MC) only apply to ISO and CEN meetings.

Notifications for meeting management


Reminder deadline Secretariat TPM3 Participant (registered to Social event)
Meeting Timeline



Reminder to confirm meeting 2 weeks before deadline X - N/A
Tasks



Draft agenda uploaded on Documents None (replaced by an action in the applications portal) X - N/A
Practical information uploaded on Documents - - - N/A
Other Working documents uploaded on Documents None (replaced by an action in the applications portal) X - N/A
Minutes uploaded on Documents None (replaced by an action in the applications portal) X - N/A
Resolutions uploaded on Documents None (replaced by an action in the applications portal) X - N/A
Attendance list validated in ISO Meetings & uploaded on Documents None (replaced by an action in the applications portal) X - N/A
Meeting Information Update



Update of meeting period and location in status proposed - X 2 - N/A
Social events



Social event cancelled - - - X
Social event's metadata updated - - - X

1 At deadline only; 

2 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created

3 Programme Managers (TPM) only apply to ISO and CEN meetings.

Notifications for meeting registration


Reminder deadline MPA Members of a structure authorized to self-register Confirmed participants 
Self-registration by participant - X  X
Registration of participant by MPA - X  - X
Registration cancelled - X  - X 1
Registration disapproved/re-approved - X  - X
Reminder to register 1 week before the Registration Deadline X X  -
Reminder to assign HoD At Registration Deadline X  -  -
Change of HoD -  -  - X

1 Only if registration has been cancelled by the Meeting Organizer

Notifications for ISO meeting feedback

Please note

Meetings feedback only applies to ISO meetings


Attended participants Committee manager/ Secretary TPM
ISO Meeting feedback (at closure of the meeting) X - -
ISO Meeting feedback report (14 days after closure of the meeting)
X X

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