Meeting notifications

In this article

Notifications for meeting status update

Notifications for meeting management

Notifications for meeting registration

Notifications for meeting feedback

Please note

  • Committee Manager (CM), Twinned Committee Manager (Twinned CM), Committee Manager Support Team (CM Support Team) roles refer to technical committees and their sub-committees only.
  • Secretary, Twinned Secretary, Secretary/Convenor Support Team roles refer to Working Groups (WG), Policy committees, and Governance committees.

Notifications for meeting status update

Meeting status Secretariat Secretariats of direct parent committees MC MPA Members of a structure authorized to self-register Participants already registered to the meeting)
Proposed
 (new meeting created)
X 1 - - - - -
Deleted X 1 - - - - -
Confirmed / un-confirmed - X X - - -
Open for registration X - - X X -
Registration deadline X - - - - -
Ongoing - - - - - -
Closed - - - - - -
Cancelled  X 2 X X X 2 X 2 X 2

1 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created; 2 The audience is notified only if the meeting was in status Open for Registration and Registration Deadline.

Notifications for meeting management


Reminder deadline Secretariat TPM Participant (registered to Social event)
Meeting Timeline



Reminder to confirm meeting 2 weeks before deadline X - N/A
Tasks



Draft agenda uploaded on eCommittees 4 weeks before deadlineAt deadline X X 1 N/A
Practical information uploaded on eCommittees - - - N/A
Other Working documents uploaded on eCommittees At deadline X - N/A
Minutes uploaded on eCommittees At closing date of meeting X X 1 N/A
Resolutions uploaded on eCommittees At closing date of meeting X X 1 N/A
Attendance list validated in ISO Meetings & uploaded on eCommittees At closing date of meeting X X 1 N/A
Meeting Information Update



Update of meeting period and location in status proposed - X 2 - N/A
Social events



Social event cancelled - - - X
Social event's metadata updated - - - X


1 At deadline only; 2 Only for Committee meetings (meeting with sub-structures). The notification is sent to the secretariat of each child structure for which a meeting has been created

Notifications for meeting registration


Reminder deadline MPA Members of a structure authorized to self-register Confirmed participants 
Self-registration by participant - X  X
Registration of participant by MPA - X  - X
Registration cancelled - X  - X 1
Registration disapproved/re-approved - X  - X
Reminder to register 1 week before the Registration Deadline X X  -
Reminder to assign HoD At Registration Deadline X  -  -
Change of HoD -  -  - X


1 Only if registration has been cancelled by the Meeting Organizer

Notifications for meeting feedback


Attended participants Committee manager/ Secretary TPM
Meeting feedback (at closure of the meeting) X - -
Meeting feedback report (14 days after closure of the meeting)
X X

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