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Create a stand-alone TC, SC or WG meeting
To create a meeting click on the + Meeting sign on the top left corner. This will launch the 3 steps wizard to create a meeting:
1 Select the period
This step allows you to select the period at which the meeting will take place. At this stage, you don't need to know the exact dates of the meeting. You can simply select a range of months or a year:
Click on Next >
2 Select the structure
This step allows you to select the structure for which you wish to create the meeting. Select the structure from the drop-down list or type the reference:
The drop-down list only displays structures for which you are allowed to create/manage meetings.
Click Next >
3 Select the meeting type and location
This step allows you to select the meeting type as well as the location for the meeting
Meeting type - Select the type of meeting that you would like to create.
|Onsite||The meeting is taking place in a physical location and all participants must be physically present at the meeting|
|Onsite/Virtual||The meeting is taking place in a physical location but participants can also participate virtually to the meeting via an online meeting provider service|
|Virtual||The meeting is purely virtual and all participant must join via an online meeting provider service (e.g. Zoom)|
Depending on the meeting type selected, you can enter a physical location and/or virtual location. The selection of the onsite location, is driven by Google Map 1. While creating the meeting, you don't need an exact location but you will need to provide a precise location before confirming your meeting.
To complete the meeting creation, click on Create >. The meeting is now created and it is in status Proposed *. It you have created a committee meeting, a meeting is automatically created for each sub-structure that you have selected.
- For meetings organized from China, the Google Map is not available.
- All meetings that are still in Proposed status when their end date is past, will be deleted (one day after the end date, Geneva time zone).
- Meeting organizers will be duly notified prior each deletion, so they can either confirm or cancel the meeting, if needed.
This clean-up helps keep your data relevant, accurate and up to date.
Create a committee meeting
To create a committee meeting, during step 2: "Select a committee", you should include SCs and/or include WGs and click Next >
Select the sub-structure(s) you would like to include to the committee meeting:
Click Next > and select the meeting type and location
A meeting will be created for each of the sub-structure that you have selected and the officers of each structure will be notified.