Change type of meeting

In this article

Change meeting type from Face-to-Face to Virtual

Change meeting type from Face-to-face with remote participation to Virtual

Change meeting type from Face-to-face with remote participation to Face-to-Face

Change meeting type from Face-to-Face to Face-to-face with remote participation

This article is relevant for:

Permission level: Meeting organizer


Please note

It is possible to modify the meeting type of a confirmed meeting:

  • from Face-to-Face to Virtual
  • from Face-to-face with remote participation to Virtual
  • from Face-to-face with remote participation to Face-to-Face only   

It is NOT possible to modify a confirmed meeting:

  • from Virtual to Face-to-face with remote participation
Meeting type update - Effective 5 October 2026

In line with the new ISO Directives, the meeting type "Hybrid" will be renamed to "Face-to-Face with remote participation" as of 5 October 2026 to better reflect its purpose and format.

  • Please note that meetings should be registered under this category whenever remote attendees are expected to participate.
  • Requests for Face-to-Face meetings (without remote participation) will require a justification explaining why remote participation cannot be accommodated (only mandatory for ISO meetings).
  • All existing Hybrid meetings will be automatically renamed to Face-to-face with remote participation meetings. No action is required from users.

Change meeting type from Face-to-Face to Virtual

1  Go to the Location page

  1. Go to a confirmed meeting (or meeting no longer in the Proposed status) of the meeting type: Face-to-Face

  2. Click on the Location tab

2  Modify meeting type from Face-to-Face meeting to Virtual meeting

  1. Modify the meeting type to Virtual, enter the virtual meeting details (such as meeting provider name, meeting URL, meeting password, and Additional virtual meeting details (if any))

  • Click on the Apply button

3  Confirm change

  1. Display of the confirmation message explain that:
    1. For single meetings or organizing meetings (with related child meetings)
      • All child meetings with be converted to virtual (if applicable)
      • All sessions (if any) will be converted to virtual
      • All face-to-face meeting and sessions attendances will be converted to virtual

      • Any social event will be cancelled

    2. For a child meeting of a related meeting
      • The particular child meeting will become an individual meeting (de-coupled from the parent meeting)
      • All face-to-face meeting and session attendances will be converted to virtual

      • All social events associated with this child meeting will be canceled

  2. Click OK on the warning to confirm changes

Change meeting type from Face-to-face with remote participation to Virtual

1  Go to the Location page

  1. Go to a confirmed meeting (or meeting no longer in the Proposed status) of the meeting type: Face-to-face with remote participation

  2. Click on the Location tab

2  Modify meeting type from Face-to-face with remote participation meeting to Virtual meeting

  1. Modify the meeting type to Virtual, enter or verify the virtual meeting details (such as meeting provider name, meeting URL, meeting password, and Additional virtual meeting details (if any))

  2. Click on the Apply button

3  Confirm change

  1. Display of the confirmation message explain that:
    1. For single meetings or organizing meetings (with related child meetings)
      • All child meetings with be converted to virtual (if applicable)
      • All sessions (if any) will be converted to virtual
      • All face-to-face meeting and sessions attendances will be converted to virtual

      • Any social event will be cancelled

    2. For a child meeting of a related meeting
      • The particular child meeting will become an individual meeting (de-coupled from the parent meeting)
      • All face-to-face meeting and session attendances will be converted to virtual

      • All social events associated with this child meeting will be canceled

  2. Click OK on the warning to confirm changes

Change meeting type from Face-to-face with remote participation to Face-to-Face

1  Go to the Location page

  1. Go to a confirmed meeting (or meeting no longer in the Proposed status) of the meeting type: Face-to-face with remote participation

  2. Click on the Location tab

2  Modify meeting type from Face-to-face with remote participation meeting to Face-to-Face meeting

  1. Modify the meeting type to Face-to-Face, enter or verify the the physical location

  2. Click on the Apply button

3  Confirm change

If a parent meeting in a structure containing related meetings is changed to a face-to-face only meeting, a confirmation message is displayed to explain that all related child meetings will become face-to-face meetings

Change meeting type from Face-to-Face to Face-to-face with remote participation

1  Go to the Location page

  1. Go to a confirmed meeting (or meeting no longer in the Proposed status) of the meeting type: Face-to-Face

  2. Click on the Location tab

2  Modify meeting type from Face-to-Face meeting to Face-to-face with remote participation meeting

  1. Modify the meeting type to: Face-to-face with remote participation
  2. Enter or verify the the physical location
  3. Enter the virtual meeting location (such as meeting provider name, meeting URL, meeting password and Additional virtual meeting details (if any))

  4. Click on the Apply button

3  Confirm change

If a parent meeting in a structure containing related meetings is changed to a Face-to-face with remote participation meeting, a confirmation message is displayed to explain that all related child meetings will become Face-to-face with remote participation meetings.

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