Create session

As of 5 October 2026, "Hybrid" sessions will be renamed to "Face-to-Face with remote participation" sessions to ensure consistency across the platform.
All existing Hybrid sessions will be automatically renamed to Face-to-face with remote participation sessions. No action is required from users.

Session timeline

Sessions can be created and managed (modified, deleted, cancelled, and reinstated) once a meeting has been confirmed, until the meeting has closed. Once the meeting has closed, new sessions cannot be created anymore.

Creation of sessions within a meeting is optional, but recommended where appropriate, for example:

Sessions dedicated to specific projects within a Working Group (WG) when not all WG experts participate in every project.
Optional sessions that are relevant only to a subset of participants.
Parallel sessions covering different topics or workstreams.
Training, briefing, or onboarding sessions organized as part of the meeting.
etc.

Session type

Three types of sessions may be created:

Face-to-face session
Virtual session
Face-to-face with remote participation session

The type of session that can be created depends on the type of meeting created

Meetings of type: Face-to-face can have sessions of type: Face-to-face only
Meetings of type: Virtual can only have sessions of type: Virtual only
Meetings of type: Face-to-face with remote participation can have sessions of type: Face-to-face, Virtual, or Face-to-face with remote participation

Meeting type	Session type
Virtual	Virtual
Face-to-face	Face-to-face
Face-to-face with remote participation	Face-to-face Virtual Face-to-face with remote participation

Create session(s)

Create face-to-face session(s)

Face-to-face sessions can be created for only face-to-face or Face-to-face with remote participation meetings

Create a face-to-face or Face-to-face with remote participation meeting
Confirm the meeting
Got to the Sessions and events tab
Click on Add session button
Enter session title, and a description
Select the date, start time and end time.
Select the type of session as face-to-face.
Enter a Capacity (optional)
Verify or modify the face-to-face location address
Click on the Appy button

Create virtual session(s)

Create a virtual or face-to-face with remote participation meeting
Confirm the meeting
Got to the Sessions and events tab
Click on Add session button
Enter session title, and a description
Select the date, start time and end time.
Select the type of session as virtual

Note: Capacity field is unavailable for virtual sessions
Enter online meeting details such as provider name, URL, and password (if any), and Additional virtual meeting details (optional)
Click on the Appy button

Create face-to-face with remote participation session(s)

Create a face-to-face with remote participation meeting
Confirm the meeting
Got to the Sessions and events tab
Click on Add session button
Enter session title, and a description
Select the date, start time and end time.
Select the type of session as Face-to-face with remote participation
Enter Capacity for the face-to-face part of the session (Optional)
Verify or modify the face-to-face venue address
Enter online meeting details such as provider name, URL, and password (if any), and Additional virtual meeting details (optional)
Click on the Appy button