Create meeting with time
In this article
Please note
- Meetings with the same start date and end date must have a start time and end time
- It is not possible to create multiple meetings for the same committee or group on the same date, even if they have different start times and end times.
- It is possible to create a longer meeting for the same committee or group, and provide instructions for separate sessions of the same meeting in the Additional information section.
Meeting type update - Effective 5 October 2026
In line with the new ISO Directives, the meeting type "Hybrid" will be renamed to "Face-to-Face with remote participation" as of 5 October 2026 to better reflect its purpose and format.
- Please note that meetings should be registered under this category whenever remote attendees are expected to participate.
- Requests for Face-to-Face meetings (without remote participation) will require a justification explaining why remote participation cannot be accommodated (only mandatory for ISO meetings).
- All existing Hybrid meetings will be automatically renamed to Face-to-face with remote participation meetings. No action is required from users.
Create meeting with start time and end time
As a meeting organizer, you can now create meetings with start time and end time for meetings that have the same start date and end date (< = 24 hours) or meetings spread across multiple days.
1 Create meeting
Click on the + icon in the Meetings application
2 Select Committee
- Select Committee
- Click Next>
Please note
- The drop-down list only displays structures for which you are allowed to create/manage meetings.
- Important! If you are a committee officer for both ISO and CEN meetings, please see section Create meeting in the related article: Navigating across ISO and CEN meetings
3 Set Period
- Click on the radio button: Time (selected by default)
- Select the start time in the From field and end time in the To field
Please note
- The meeting has to be less than 24hours (From date and To date must be the same), for you to be able to select a start time and an end time. Select the Time radio button under (see next section)
- In order to create meetings spread over multiple days (From date is before To date), select the Days radio button.
4 Select From date and Start time
- Click on the Calendar icon in the From field
- Select a Start date from the date picker
- Select a start time for the meeting by using the Increment hour, Increment minute or Decrement hour and Decrement time icons
Please note
- The meeting start time is by default set to 9:00 am and the duration by default is set to 1 hour
- The meeting start date, start time, end date, and end time can be manually modified.
5 Select To date and end time
- Click on the Calendar icon in the To field
- Select an end time for the meeting by using the Increment hour, Increment minute or Decrement hour and Decrement time icons
- Click Next
Please note
- The To date and From date cannot be different in meetings with Time.
- Meetings spread over multiple days, created with the Days option, must have a To date that is after the From date.
Create meeting with time zone
Face-to-face with remote participation meetings and Virtual meetings that include a start time and end time must have a time zone
Please note
- The meeting has to be less than 24hours (created with the Time option), for the meeting organizer to be able to select start time and end time.
- Time zone field is available only for Virtual and Face-to-face with remote participation meetings (for meetings including start time and end time)
- In Face-to-face with remote participation meetings, the Time Zone for the Virtual meeting is by default set to the time zone of the Face-to-Face location selected.
- In Virtual meetings, the Time Zone field is by default set to the time zone of the meeting creator's device time zone. It can be manually modified to a different time zone.
1 Enter Location: Virtual
- Select Meeting type as Virtual
- Enter Virtual meeting details such as online meeting provider (e.g: Zoom), URL, password.
- Select Time zone (by default it is time zone of the device used to create/modify the meeting details)
2 Enter Location: Face-to-face with remote participation
- Select Meeting type as Face-to-face with remote participation
- Enter Location of the Face-to-Face meeting
-
Virtual meeting's Time zone changes as per the time zone of the location entered.
3 Enter Location: Face-to-Face
- Select Meeting type as Face-to-Face
-
Enter Location of physical meeting,
Time zone need not be entered for Face-to-Face only meetings
- Enter the justification for not offering virtual participation.
Specify additional virtual meeting details
For Face-to-face with remote participation and/or Virtual meetings, it is possible to specify additional virtual meeting details such as URL to join from PC, dial-in phone numbers, skype link, etc.
- Enter the details manually in Additional virtual meeting details text box
-
Click on the Create button
Please note
- It is possible to add/modify the Additional virtual meeting details after the meeting has been created, from the Location tab.
- Information entered in this section is available on the meeting Overview tab to only registered participants.