Add comments and proposals (online document)

This article is relevant for:

Leaders; authors; contributors; national experts

Please note

If you are commenting at stage 10.20, 20.20 or 30.20 the document will be automatically in commenting mode. If you are commenting during another stage then you may want to switch on the commenting mode. For this view the article: Visualization tools


Visibility of comments by others depends on the stage of the project. For more information please view the article: View and filter comments

Add a comment

Comments can be introduced anywhere in the text. Comments can be made on a clause, any elements (table, figure, formulas), a paragraph, a sentence or a word.

Comments are visible to others (depending on the stage of the project) as soon as they are submitted.

A comment can be added in commenting or authoring mode

  • In commenting mode, place the cursor where you'd like to add a comment (or select a piece of text) and click on the Comment button.

  • In authoring mode (available to Leaders and Authors), place the cursor where you would like to add a comment (or select a piece of text), click on the Comments navigator button on the top right corner, and select Comment from the Add comment dropdown.

Commenting and proposing a change

In the comment card, select the comment Type (General, Editorial or Technical), enter your comment, and click on Save button. Alongside your comment, you can also propose a change. To do this, tick the box Propose a change below your comment. This action will display a second text field where you can enter your suggested change.

You can also add one or more tag(s) and also assign a topic to your comment. Tags and topics are created by Leaders. Comment types, tags and topics enriches comments classification, eventually making it easier for others to understand and leaders to resolve them.

Commenting an image

When commenting on a graphic, a new image may be proposed to replace the existing one. For this use the Propose a change option and upload the suggested image.

Add a global comment

A global comment is a comment that applies to the entire document. To add a global comment, click on the Comments navigator button on the top right corner, and select Global comment from the Add comment dropdown. Then, enter the text of the comment, select the Type of comment (Technical , General, or Editorial comment), and click on the Save button.

Details about the comment card

Every comment and proposal is automatically assigned a unique identifier number, making it easy to refer to comments.

The unique identifier numbers are also assigned to national comments.

Every comment displays the time the comment was made in UTC time zone. Hovering over time also displays the local time (of the logged in device).

Edit or delete a comment

To edit a comment you have made, click on the three dot in the comment card and click on Edit. To delete your comment, click on Remove from the menu.

Please note

Leaders, Authors, Contributors, and National Contributors can only delete or edit their own comments.

Voters in stage 30.20 can edit and remove comments submitted by their national contributors. Voters can also edit national comments.

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