Submit your files
This article is relevant for:
Committee Manager, PC Secretary & support teams, Submitters and Translators
Please note
- Committee Manager (CM), Twinned Committee Manager (Twinned CM), Committee Manager Support Team (CM Support Team) roles refer to TCs and SCs only
- Secretary, Twinned Secretary, Secretary Support Team roles refer to Working Groups (WG), Policy committees, and Governance committees.
- In your draft is an online document (OSD), refer to the article: Submission for online projects (OSD) to have more specific information on submitting an online draft to ISOCS
Start a submission
You can start a submission from several locations in Projects
- From the search results list - click on "Submit to ISO/CS" from the Action column
- From the project overview - access the tab "Submissions"
Submission types
Here are the types of submissions and the stages at which you will be able to submit it:
| Type of submission | Stages allowed |
|---|---|
| Submit Editorial review* | [10.99:30.92] excluding 20.98 |
| Submit draft for DIS/DAM ballot | 30.99, 40.93 and 50.92 |
| Submit draft for Approval ballot Submit draft for Direct publication | 30.99 for TR, TS, PAS and IWA 40.99 for IS (including amendments) 50.92 for IS, TR, TS and PAS (but not for IWA) |
| Submit final document (publication stage only) | [50.60:60.00] excluding 50.92 and 50.98 |
| Submit translation | [10.99:95.92] excluding 20.98, 30.98, 40.98 and 50.98 |
| Submit complement (only from an existing submission registered as completed and that has NOT not been rejected) | [10.99 to 60.00] excluding 30.60, 40.60, 50.60, 10.98, 20.98, 30.98, 40.98 and 50.98 |
* Note: Editorial review = Committee Draft (for editorial comments) - CD in the previous Submission interface
Submission process
1 Submission selection
The first step of the submission process is to select the submission type, available from the drop-down list "Create a submission".
Only the possible submission(s) at the current stage will be displayed and available for selection.
2 Title and Project information
In the first box, you will be able to validate the English title of the project. If it does not correspond to the one in the files you are submitting, you will be requested to update it in ISO Projects (if you select "No")
You will also be given the list of relevant Project information for you to check. If anything would need to be corrected, you will be requested to contact your TPM (a direct "Mail to" link to your TPM is available).
Click then on "Continue"
3 Submission information
In the Submission information box, you will be asked to answer some questions, specific to the submission you are undertaking.
For a DIS submission for example:
- Does your submission includes graphics?
- What is the language mode? Mono or multi-lingual? If multilingual, you will be asked to select the languages of the submitted files
- Does your submission includes inserts?
- Any comment you want to provide to the ISO/CS team validating the submissions
You will have the opportunity to leave a comment for the ISO/CS team validating the submission; you may provide relevant information for the processing of the submitted files (e.g. about a meeting planned which requires attention to ensure that a ballot closes before a certain deadline, requirements for a special treatment, that a document had been prepared by another organization and should not to be edited, that the standard is based on another existing standard (adoption), TC 145 symbols to be approved, that patents apply to the standard, requests for special publication media, e.g. CD-ROMs, etc.)
4 Add files
Based on the submission type and on your answers to the above questions in the Submission information box, the list of required files to submit will be updated in the "Add files" box
IMPORTANT
- For projects with an online document (OSD), the reference copy (pdf), and revisable files (word) should not be submitted via the Submission tab in Projects, only the explanatory report is required: the reference document is the Online Document. If you provide via Submission tab a Word or PDF file , your submission will be rejected.
- Since October 1st, 2024 the revisable files for graphics shall be provided in the Online document (Add a revisable file) The asset library is the master source of images.
ISOCS will process the online document to create a clean Word and PDF version which will be made available to members via ISO Projects.
From the screen below, you can now:
- directly drag and drop documents to your submissions
- browse files on your computer, and since October 31, 2023, you can retrieve your files directly from within Documents (NB : your document must have the Project number in its metadata to be available from Submissions)
- select the metadata of each documents after you have selected these.
- The extension of the file is filled in automatically by the system, as well as the document type by default
Please verify these information and modify it accordingly, before you confirm your submission
There is no restriction anymore on the size of file uploaded
Once you have answered all mandatory questions and added the mandatory fields, you will have the option to either Save a draft or Submit your submission.
If your submission is incomplete, an error message will appear at the bottom of the screen.
If your draft is an online document and the error is related to missing assets, please refer to this article to have more information.
Authorized submitted files formats
| Element type | Format/Extension | Comment |
|---|---|---|
| Reference copy | .pdf, .zip | |
| Revisable file | .doc, .docx | |
| Graphics files | .zip, .dwg, .dxf, .eps, .svg, .wmf, .emf, .doc, .docx, .xls, .xlsx, .ppt, .pptx, .vsd, .vsdx, .cdr, .psd, .png, .tif, .jpeg, .ai | |
| Explanatory report | Explanatory report should contain Form 08A and comments on the final CD and secretariat observations | |
| Report of voting | Report of voting should contain Form 13 + result of ballot + table of comments with secretariat observations | |
| Electronic insert | no restriction | |
| Miscellaneous | no restriction |
5 Summary
Once you have submitted your files, the submission will appear with a specific status on the Submissions' list screen.
How to submit your files - video
Follow this link : https://youtu.be/gIZI182ipMA