Meeting business rules
In this article
Meeting Organizers' permission to create and manage meetings
Permissions to manage attendees
Meeting Organizers' permission to create and manage meetings
Officers of each structures are responsible to create and manage the meeting for their respective structure and officers of TC and SC are responsible to create committee meetings (meeting with sub-structure).
The permissions of officers to create and manage meetings on other structures is top-down. That is, officers of parents committees can create and manage meetings for their child structures.
Please note
The platform you are using contains international, regional and national working areas.
- Note that for ISO meetings, all official TC, SC and WG meetings must be registered in Meetings (TMB resolutions 40/2017)
- For meetings carried out for a regional or national organization please refer to those applicable guidelines.
Officers of TC can create and manage meetings for their own structure as well as for any structures under the TC:
Officers of SC can create and manage meetings for their own structure as well as for any structures under the SC:
Convenors of WG can create and manage meetings for their own working group:
Permissions to manage meetings
Permissions to manage meeting information may depends on the meeting status. The below table indicates when an action can be taken for a meeting:
Permission to manage attendees
Permission to manage attendees throughout the meeting timeline:
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MEETING STATUS | |
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Role* | Proposed | Confirmed | Reg. Open |
Reg. deadline |
Ongoing | Closed | Cancelled |
| MANAGE ATTENDEES STATUS | |
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| Cancel registration | P & MO & MPA | - | - | X | X | - | - | - |
| Disapprove/re-approve registration | MPA | - | - | X | X | - | - | - |
| Mark participants as "not attended" | MO | - | - | - | - | X | X | - |
| REGISTRATION TO SOCIAL EVENTS | |
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| Register to social events | P & MPA | - | - | X | - | - | - | - |
| Register guest to social events | P & MPA | - | - | X | - | - | - | - |
*Role:
P = Participants
MO = Meeting Organizer
MPA = Meeting Participant Approver
Participant registration process
Below is the participant registration process. This process shows the different registration status of a participant
Below is the descriptive of each status:
| Participant status | Description |
| Confirmed | The participant has self-registered to a meeting or has been registered by its MPA. The registration is automatically confirmed |
| Disapproved | The MPA has disapproved the registration. The participant can no longer attend the meeting |
| Attended | The participant has attended the meeting |
| Not attended | The participant has not attended the meeting |
| Deleted | Participant registration has been cancelled. This status does not appear in Meetings as the registration no longer exisit |
Registration rules
Please note
The platform you are using can contain international, regional and national working areas.
- For ISO meetings, registration rules are based on the ISO/IEC directives part 1.
- For meetings carried out for a regional or national organization please refer to those applicable guidelines.
- Nobody is automatically registered to a meeting, including officers.
Participants must register themselves to a meeting or be registered by their Meeting Participant Approver (for TC and SC only). Officers are not allowed in any cases to register participants to meetings.
Registration to TC and SC meetings
- Delegates, Liaison Representative and Partner can self-register to the meetings of their respective committee in which they have a role in GD
- Any other delegates and/or Liaisons representatives must be registered by their respective Meeting Participant Approver (MPA).
- Officers of child structures can register to meetings of their direct parent.
Registration to WG meetings
- Experts, Liaison Representative and Partner can self-register to the meetings of their respective Working Group in which they have a role in GD
- Officers of parents committees can register to Working Group meetings
The registration period start when the meeting opens for registration and close at the closing date of the meeting.
Please Note:
Registrations submitted by participants (other than WG officers) after the registration deadline (Meeting Status: Registration Deadline or Ongoing), will need validation by a WG Meeting Organizer.
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MEETING STATUS | |
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Proposed | Confirmed | Reg. Open |
Reg. deadline |
Ongoing | Closed | Cancelled | |
| Registration to TC and SC meetings | |
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| Registration by MPA | - | - | X | X | X | - | - | |
| Self-registration | - | - | X | X (officer only) |
X (officer only) |
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| Registration to WG meetings | |
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| Self-registration (by participants) | - | - | X | X (For participants other than officers, Reg. Status: Pending until approved by a WG meeting organizer) |
X (For participants |
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