OSD Procedure summary

This article is relevant for

Committee Manager, Committee Manager Support team and all OSD users

Step 1: Proposer prepare Form 4 and start drafting using the traditional word-based template

The Committee Manager: circulation of eForm4 and Form 6, and establishment of a WG (Resolution or CIB)

Note:

If a Working Group is already established, the draft can be done in the Online Document directly. This will avoid having to copy/paste the content later on in the process.

Please read this article for more information about how and when you can activate an online document

Step 2: Activate the online document mode to start using the OSD

To activate the online document mode, the project must be registered in Projects and assigned to a working group (TPM).

-      when registered as a PWI, stage: 00.60

-      when accepted as an AWI, stage: 20.00


Step 3: Actions by stage


(00.60 or) 20.00: The Committee Manager activates the OSD.


20:00: The Committee Manager set up a project team and start drafting a mature draft


20.20: The Convenor conducts a WD study (8 weeks)

  • Convenor create a WD Study Consultation (at stage 20.00)
  • When WD study opens, WG members are automatically notified and project is moved to 20.20
  • All WG experts can provide comments directly in the online document (link available in the WD Study consultation)
  • All WG experts can view the comments from other experts during the WD Study Consultation and reply to comments
  • Once the WD Study consultation has closed, the project stage is automatically updated to 20.60

20.60: The Convenor or Committee Manager forms a project team to resolve comments.

  • All WG experts are by default READER
  • Convenor or Committee Manager can update the permissions to allow experts to contribute and resolve the comments
  • The Convenor or Committee Manager shall Export comments and resolution and circulated it as N-document to all WG experts.

20.99: The Committee Manager update the project stage from 20.60 to 20.99 and to 30.00


30.20: The Committee Manager conducts a CD Consultation ( 8 Weeks)

  • Convenor create a CD Consultation (at stage 30.00)
  • When CD Consultation opens, the CIB voters are automatically notified and project is moved to 30.20
  • All NMC members (if registered in the GD) can provide comments directly in the online document (link available in the CD consultation)
  • All NMC members (from same country) can view each other comments during the CD Consultation and reply to comments
  • The NMC Secretary or Voter can pause the commenting period to allow some time for comment consolidation
  • Once the CD Consultation has closed, the project stage is automatically updated to 30.60

30.60: The Convener or Committee Manager forms a Project team to resolve comments.

  • The Convenor/Project leader resolve comments: Resolve comments. Note: all comments must be resolved before moving the project to next stage.
  • Convenor or Committee Manager can update the permissions to allow experts to contribute and resolve the comments
  • The Committee Manager shall Export comments and resolution and circulated it as N-document to all members. Note: Voters are also allowed to export the comments and resolution directly from OSD
  • The Committee Manager update the project stage from 30.60 to 30.99

30.99: The Committee Manager submit the project via Submission Interface (SI) for DIS


40.20: ISOCS launch the DIS ballot

  • When DIS ballot opens, the DIS voters are automatically notified and project is moved to 40.20
  • All NMC members (if registered in the GD) can provide comments directly in the online document (link available in the CD consultation)
  • All NMC members (from same country) can view each other comments during the CD Consultation and reply to comments
  • The NMC Secretary or Voter can pause the commenting period to allow some time for comment consolidation
  • ISOCS editors provide comments and changes directly in the online document
  • Once the DIS ballot has closed, the project stage is automatically updated to 40.60

40.60: The Convener or Committee Manager forms a Project team to resolve comments.

  • The Convenor/Project leader resolve comments: Resolve comments. Note: all comments must be resolved before moving the project to next stage.
  • Convenor or Committee Manager can update the permissions to allow experts to contribute and resolve the comments
  • The Committee Manager shall Export comments and resolution and circulated it as N-document to all members. Note: Voters are also allowed to export the comments and resolution directly from OSD
  • The Committee Manager complete the Post Voting Decision process to update the project stage from 40.60 to 40.99

40.99: The Committee Manager submit the project via Submission Interface (SI) for DIS


50.00 : Since the Approval stage is used in a limited number of projects, consultation with ISO/CS is required.


50.20 : Since the Approval stage is used in a limited number of projects, consultation with ISO/CS is required.

During the Commenting stage (50.20), the Leaders and all other roles have Read-only access to the document, except for the Liaison representatives and Voters who are invited to comment on the document. 


50.60 : Closure of FDIS ballot

  • If the FDIS ballot is approved, the project is automatically updated from stage 50.60 to 60.00.

60.00 : Comment resolution

The Committee and WG have still Readers access and can therefore only consult the document in read only.

During stage 60.00:

  • the ISOCS Editorial Manager resolves the comments received during the FDIS ballot.
  • Once the comments resolutions are done, the Officers will have a period of two weeks to provide their final comments and/or confirm that we can go ahead with the publication.
  • after this two weeks review, the ISOCS Editorial Manager checks the document for the last time before publication.

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